How Accounts Payable Software Deals with Non-Purchase Order Invoices

Organizations can reduce the cost of invoice processing, simplify transactions, and build effective compliance with an automated invoice processing solution. However, it is difficult to deal with non-PO invoices as that requires a solution that can properly account transactions that are outside of normal purchase orders. A robust accounts payable software solution helps you develop a solid approach to approve non-PO invoices. A robust accounts payable software solution helps you develop a solid approach to approve non-PO invoices.

Companies receive non-PO invoices without a purchase order before the sale of goods being invoiced. The software creates a unique invoice coding and approval workflow which differs from the rules required for PO invoices. It easily identifies the invoice purchaser and approver, processes them without any delay, and properly accounts for the line items. The system allows you to create templates that show where the charges are applied. You can define the coding templates to vendors and AP processor can easily select the applicable template. It records every expense line accurately into the proper codes for audit and compliance purposes.

All the non-PO invoices are validated and approved through an electronic workflow prior to moving into your ERP system. This process makes invoice coding and approving simpler and more productive. It enforces approval limits, and all invoices are automatically sent to approval hierarchy for authorization. The software supports your existing hierarchical approval process and also provides you an option to customize the approvers list. With the online software the approval authorities can take action from their mobile devices even while on road.

Scan and capture, e-invoicing, invoice workflows, and exceptional matching capabilities of this solution enable you to operate more efficiently and improve your purchasing effectiveness.  The right accounts payable software minimizes non-PO invoice processing issues and provides high visibility into key information.