Every organization is different, so are the needs and priorities. There are several factors you have to consider in the must-have checklist when selecting the HR software.
When it comes to HR software, there is no ‘one-size-fits-all’. Every business has different needs, and priorities, which will be determined by a lot of variables from employee count to geographies. There are several criteria to keep in mind when considering the right HR software.
Data security
Make sure you have appropriate systems and processes not only to secure personal data but also to ensure the data is accurate. Since HR software offers multiple levels of security and compliance, you have to understand where is the data held, will it be in encrypted format and what tools the service provider offers to help manage data for GDPR compliance.
Cloud credentials
There are two types of HR solutions – one that is hosted on the cloud, and the cloud-native, systems built to take advantage of modern technology. Cloud-native applications are cost-effective, especially when it comes to implementation and ongoing updates. You have to cut through the marketing hype and decide which approach suits you better.
Set up options
Most service providers rely on professional services as part of the business model. Their solution won’t work without configuration, and this result in significant costs through consultancy services. You should consider HR systems that are pre-configured to handle the industry-specific needs and can be adapted for any business requirement without IT assistance. This saves you a lot of time and money.
Self-service
Enabling employees to check and update their information wherever possible will not only empower them but also improves the employee experience. This would also allow the HR team to cut down the unnecessary burden. This facilitates communication and collaboration across the entire workforce. Ensure your employees make the most of HR system and eliminate data entry out of the HR department.
Mobile is critical
Around 50% of the traffic comes from mobile devices, and it is clearly understood that your mobile application needs to be mobile friendly. If the application is not easy-to-use from a mobile or tablet on the move, chances are your employees will find ways to bypass it. Native mobile apps, HTML5 interfaces and responsive design contribute to mobile usability – and the success of HR project.
Cost
Choosing an HR system with clearly defined cost terms will avoid the risk. It is better to understand the pricing strategy before you sign-off the agreement. The ideal way is to choose the cost per person model so you can pay only for the people using the software.
ROI
Choosing the right cost fit allows you to get the system up and run quickly and effectively, so you can see tangible benefits.
Future goals
Organizations need an HR system that keeps up with the growth and caters to your growing business needs. Centralizing the data and processes, the architecture can be implemented quickly and updated with new features. Failing to choose the HR software that can scale with your growth is going to be a costly affair.
With HR software offering more return on investment, you have to be very specific about choosing the system that best fits your business.
