Smarter Expense Reporting for Modern Businesses

Businesses must make sure all the expenses are properly accounted for. With the right systems in place, you can report and process reimbursements faster and monitor all of them accurately.

The traditional expense reporting system could be more efficient as it requires you to manually verify and validate all expense claims. Employees want to enter only some details manually, and the admin wants to spend hours on the compiled reports. Fortunately, expense report solutions can reduce these challenges and make expense reporting a hassle-free experience. With AI-powered technology and an intuitive interface, SutiExpense can help alleviate all the challenges stakeholders face with expense reporting.

Benefits of Expense Software

Fewer Mistakes

We all make errors, but well-designed software tends to get it right. For example, SutiTexTrak helps eliminate the risk of human error when entering data from receipts.

Faster Processing

With tools that streamline creating, submitting, reviewing, and approving reports, everything gets done much quicker.

Increased Productivity

When manual tasks like expense reporting don’t bog down employees, they have more time to focus on other important work.

Costly Errors

Mistakes in expense reporting can save money in over payments and save time. But when you let expense management software handle the details, you can save that money for more essential uses.

Plus, when it’s time to file taxes or review employee expenses, the software helps businesses stay compliant and avoid fraud.

Save Time with SutiExpense

Every company has expenses to keep track of, and whether it’s the CFO or your top sales rep, no one enjoys dealing with expense reports — until now. With SutiExpense, employees and admins can track, organize, submit, approve, reconcile, and reimburse expenses in 75% less time than the manual process.

With SutiExpense’s user-friendly software, you can automate your expense and pre-accounting process. Enjoy unlimited receipt scanning, mileage tracking, next-day reimbursements, and direct integrations with your accounting system.

Key Features

Receipt Scanning

Snap a photo of your receipt with the SutiTexTrak, and automatically pull in all the details and add them to your expense report. Even better, get the SutiExpense mobile app to manage receipts altogether.

Credit Card Import

All your transactions can be automatically merged and imported with the SutiExpense solution.

Customizable Workflows

Set up approval workflows that align with your company’s structure and customize expense policy rules to flag specific expenses for review automatically.

Corporate Card Transaction Reconciliation

With SutiExpense, you can easily manage corporate spending, review unsubmitted expenses, and confirm statement amounts.

Accounting and Travel Integrations

Sync your accounting data with SutiExpense to save time, while making audits a breeze.

GL Coding

Import GL codes with detailed information into SutiExpense, saving countless hours of reconciliation.

Tax Tracking

Sync tax rates from your accounting system or set custom tax names, rates, and codes for every expense policy.

Audit and Compliance

Detect duplicate expenses, check exchange rates, and reconcile each transaction with reported claims using AI-powered receipt auditing.

Delegates

The solution allows you to assign the process of creation, submission, or approval of expense reports to your colleagues in your absence.

Spend Trends

Analyze trends by creating custom reports that help you understand company-wide spending in real-time. You can build any report using the integrated analytical solution to custom-select parameters to create reports.

Best Practices of Expense Reporting

Here are ten practical tips for better expense reporting:

Set Clear Rules:

Ensure employees know what they can and can’t claim, the spending limits, and the receipts they need to keep. Clear guidelines help avoid confusion.

Use Expense Management Software:

Automate the process with SutiExpense to make tracking, submitting, and approving expenses faster and easier while reducing mistakes.

Log Expenses in Real Time:

Ask employees to record their expenses as soon as they happen. This ensures everything is remembered and keeps everything up-to-date.

Simplify the Approval Process:

Design an approval system that fits your team but avoids unnecessary delays. Automation can speed things up and ensure fairness.

Review Reports Regularly:

Check submitted expenses now and then to spot any trends, errors, or red flags. It helps keep everything transparent and running smoothly.

Following these steps will simplify expense reporting and be more efficient for everyone involved